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Information for Returning Families

Helpful Links

Parent Alert Emergency Notification System

To ensure that you are notified in case of school emergencies and closings, please take a moment to set your emergency notification preferences.

  1. Click on the RenWeb button linked within the Parent Portal, then click on Web Forms
    (under the School Information section) in the left-hand column.
  2. Click on the Family Demographics form.
  3. Look under Custodial Parents. You will need to check this information for each custodial parent.
  4. Check to make sure we have the correct phone numbers on record for you. Then scroll down to the bottom of the page and look under Preferences. There are four Parent Alert preferences as explained below.
    Parent Alert Home Phone – click Yes if you want to receive alerts on this phone
    Parent Alert Cell Phone – click Yes if you want to receive alerts on this phone
    Parent Alert Work Phone - click Yes if you want to receive alerts on this phone
    Parent Alert Do Not Want Text – click Yes if you DO NOT want to receive your alerts via text message on your cell phone.
  5. Click Save to save your changes. You are now set to receive emergency notifications from the school.

How do I update my Contact info with the school?

1. Click on the RenWeb button linked above, then click on Web Forms

(under the School Information section) in the left-hand column.

2. Click on the Family Demographic Form.

3. For each member of your family, you will find a form showing the demographic information we have on record. Additionally, you will find a medical form for each of your children enrolled at TVS. Please check each of these forms for accuracy and update any information as necessary.

4. Ensure that all Required Fields are completed and click Save.

Note: The medical forms are comprehensive and may take some time to review. Please read all the instructions for new and current students and note the links to downloadable documents which require a physician’s signature. Also note that some information is listed as required. Please take extra care to complete these fields.

TECH HELP

If you are experiencing any problems with your username or password, please contact Sherry Duncan.

TVS Calendars

Health Resources

Clinic and Health Forms

Athletic/PE Medical Paperwork

All students participating in TVS Athletics (including cheer, dance and PE) in grades 7-12 are required to have a Pre Participation Physical Exam performed by a physician to determine if they are physically capable of participating. To better align with preventative healthcare and best practices a new physical exam is required every year. In addition, each parent and student should complete the TVS Student Medical Information form which can be accessed through the myTVS Parent Portal. This form is located through the myTVS Parent Portal via the RenWeb Button > Web Forms > Demographic Medical Forms > Student Medical > TVS Student Medical Information. The Student Medical Information form includes; a Permission to Treat Acknowledgement, a HIPPA Statement, and Concussion Acknowledgement Statement. The Student Medical Information form should be completed annually through the RenWeb and the myTVS Parent Portal. No student will be allowed to participate in any TVS activity without completing and returning their pre-participation physical examination and completing their Student Medical Information form. Please submit the completed pre-participation physical exam to the Athletic Trainers prior to your child’s sport or activity begins. You can submit the forms via Fax #817-321-0161, email Alan Reid, or deliver to the Athletic Office to ATTN: Athletic Trainers.

Sport Medicine Web Page

Athletics: Important Dates

August 2—Upper School Football Equipment Hand Out, North Gym 10:00am
August 6—First Day of Fall Season Practices for Upper School
August 17—Middle School Football Equipment Hand Out, North Gym 12:00pm
August 20 and 21—Middle School Football Practice 2:30-4:30pm
See the TVS Athletics Calendar and boxes below for more information.

Athletics

Summer Reading ListS

School Supplies

Grades K-4

Supplies are included in tuition and provided to students at the beginning of school.

Grades 5-8

5th Grade

6th Grade

7th Grade

8th Grade

Grades 9-12

Students will need basic, general supplies. If anything special is needed in upper school, you will be informed when students receive their schedule in late August.

Information for New Families

Once again we would like to tell you how much we are looking forward to having your child join us this fall! This web page and checklist contain important information and documents that need your attention.

New Family Checklist:

Forms to be completed:

Things to Do:

PE/Athletics Forms

Set up Renweb Account

Medical Forms

Get Campus Parent Parking Stickers
(stop by Security booth after July 1, 2018)

6th-8th Grade Form (Athletics, iPad pickup,
Language and Math Placement)

Access Summer Reading

US Athletics Selection Form

MS Athletics Selection Form

School Supplies (Grades 5-8)

10th-12th Grade New Students – Official Transcript Request

US Course Selection

US Parking Form for student drivers
(Call Sunnae Hiler at
(817) 321-0140 for date and form)

US Technology Selection – bring your own device

US Register online for Community Service

Additional Info for New Families

Info for All Families

Parent Portal (MyTVS) - You will receive an e-mail explaining our Parent Portal no later than June 15th. Throughout the academic year you will use the TVS website to update medical and contact information, view our TVS community directory, and access the calendar. Your login and password will be included in this e-mail along with information on how to use this portal.

E-Mail- After June 15th, you will begin receiving all e-mail notices sent to currently enrolled families for the 2018-19 school year (emails will be sent to all addresses you provide in the Parent Portal). E-mail is our primary means of contact with parents. Therefore, it is extremely important that you keep your e-mail address current and inbox cleaned out. You will also need to set your permissions to allow TVS to send to your inbox. Log in to the Parent Portal orcall Central Administration, 817-321-0100, to update new e-mail addresses.

Parental Parking Sticker- Throughout the summer TVS Security will be scanning driver’s licenses for the 2018-19 school year. Each adult in your family and caregiver who will be driving to campus for any reason needs to complete this brief process in order to receive a security sticker to place on his/her car. This sticker allows the driver to enter campus without stopping at the security gate. You are encouraged to have your license scanned and pick up a TVS sticker prior to the first day of school. Scanners are available after July 1 at both security gates.

Link Family- Your Link family will help you and your child become familiar with the routines and details of life at TVS, and ensure that there will be friendly, familiar faces on the first day of school. The Link coordinators for each division are:
Kindergarten, Mary Ho - mkhaho@yahoo.com
Lower School - Andrea Hunter - akalaw07@gmail.com
Middle School - Vanessa Charette - vshred@yahoo.com

Upper School - Hannah Smitherman - hannahsmitherman@yahoo.com

Lower School Families (K-4)

Class Lists– You will be able to see family contact information and search grade lists in our parent portal. Classroom teacher assignments for grades K-4 will be emailed approximately a week before school begins.

Middle School Families (5-8)

Middle School Curriculum and Student Schedules
Students entering 5th grade do not have any math or language choices to make.

Students entering 6th-8thgrades should have received an email with a google form concerning math placement, language selections, 7th& 8thAthletics/PE, and iPad pick up.

PE/Athletics

Please read ALL PE/Athletics information on this page pertaining to your grade level. A few action items are then required for grades 7 and 8. Please complete all PE/Athletic Medical Paperwork under Health Resources. Please also complete the Middle School Sports/PE Selection Form under Athletics.

Upper School Families (9-12)

Upper School Curriculum and Student Schedules
If you were not able to attend the course selection meeting on May 14th with Dr. O’Reilly, Assistant Head of Upper School, please email him at oreillyj@trinityvalleyschool.org to schedule a meeting at your earliest convenience.

Upper School Technology Needs

Community Service- For students entering grades 9-12, volunteer service is one of the graduation requirements and must be fulfilled before senior privileges are fully granted. All hours for award consideration must be completed by April 15 of the senior year, and hours required to graduate must be earned by April 30 of the senior year. Enclosed with this mailing are policies and procedures, frequently asked questions, and registration instructions for our community service software, X2VOL, where community service policies and procedures are located. Students can immediately begin to submit hours into X2VOL once registered, and there will be a grace period until Labor Day for summer hours submitted by students new to TVS. There will also be a meeting when school begins to get new students up to speed on community service at TVS. Questions may be directed to Co-Directors of Community Service, Jennifer Cooke (cookej@trinityvalleyschool.org) and Danielle Sellers (sellersd@trinityvalleyschool.org).

Transcript Request for Entering 10th-12 Grades- Please submit the Transcript Request Form to your child’s current school as soon as the academic year is over. Request that a final hard copy transcript be mailed to TVS so that it can become part of the official transcript that will be used when your child applies to colleges. The college counseling office MUST have an official version of the transcript.

Student Parking Regulations and Form- Parking assignments for students who plan to drive to school are issued in person on a date that will be announced in August. Students should fill out the forms and bring them to school on the day assignments are given. PLEASE DO NOT MAIL THE FORM IN ADVANCE.

PE/Athletics
Please read ALL PE/Athletics information on this page pertaining to your grade level. A few action items are then required. Please complete all PE/Athletic Medical Paperwork under Health Resources. Please also complete the Upper School Sports/PE Selection Form under Athletics.

General Information

ORIENTATION, PARENT MEETINGS AND BACK TO SCHOOL ACTIVITIES

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Division Contacts

Main Telephone Number(817) 321-0100
Main Fax Number(817) 321-0105

Lower School

(817) 321-0120

Email

Middle School

(817) 321-0130

Email

Upper School

(817) 321-0140

Email

Athletics

(817) 321-0160

Email
Admissions(817) 321-0116Email

Dining Hall

(817) 321-0151

Email
School Counselor: Lower/Middle School

(817) 321-0136

Email
School Counselor: Upper School

(817) 321-0197

Email
School Nurse

(817) 321-0132

Email
Security

(817) 321-0180

Email

Helpful Links

Parent Alert Emergency Notification System

To ensure that you are notified in case of school emergencies and closings, please take a moment to set your emergency notification preferences.

  1. Click on the RenWeb button linked within the Parent Portal, then click on Web Forms
    (under the School Information section) in the left-hand column.
  2. Click on the Family Demographics form.
  3. Look under Custodial Parents. You will need to check this information for each custodial parent.
  4. Check to make sure we have the correct phone numbers on record for you. Then scroll down to the bottom of the page and look under Preferences. There are four Parent Alert preferences as explained below.
    Parent Alert Home Phone – click Yes if you want to receive alerts on this phone
    Parent Alert Cell Phone – click Yes if you want to receive alerts on this phone
    Parent Alert Work Phone - click Yes if you want to receive alerts on this phone
    Parent Alert Do Not Want Text – click Yes if you DO NOT want to receive your alerts via text message on your cell phone.
  5. Click Save to save your changes. You are now set to receive emergency notifications from the school.

How do I update my Contact info with the school?

1. Click on the RenWeb button linked above, then click on Web Forms

(under the School Information section) in the left-hand column.

2. Click on the Family Demographic Form.

3. For each member of your family, you will find a form showing the demographic information we have on record. Additionally, you will find a medical form for each of your children enrolled at TVS. Please check each of these forms for accuracy and update any information as necessary.

4. Ensure that all Required Fields are completed and click Save.

Note: The medical forms are comprehensive and may take some time to review. Please read all the instructions for new and current students and note the links to downloadable documents which require a physician’s signature. Also note that some information is listed as required. Please take extra care to complete these fields.

TECH HELP

If you are experiencing any problems with your username or password, please contact Sherry Duncan.

TVS Calendars

Health Resources Below:

Clinic and Health Forms

Athletic/PE Medical Paperwork

All students participating in TVS Athletics (including cheer, dance and PE) in grades 7-12 are required to have a Pre Participation Physical Exam performed by a physician to determine if they are physically capable of participating. To better align with preventative healthcare and best practices a new physical exam is required every year. In addition, each parent and student should complete the TVS Student Medical Information form which can be accessed through the myTVS Parent Portal. This form is located through the myTVS Parent Portal via the RenWeb Button > Web Forms > Demographic Medical Forms > Student Medical > TVS Student Medical Information. The Student Medical Information form includes; a Permission to Treat Acknowledgement, a HIPPA Statement, and Concussion Acknowledgement Statement. The Student Medical Information form should be completed annually through the RenWeb and the myTVS Parent Portal. No student will be allowed to participate in any TVS activity without completing and returning their pre-participation physical examination and completing their Student Medical Information form. Please submit the completed pre-participation physical exam to the Athletic Trainers prior to your child’s sport or activity begins. You can submit the forms via Fax #817-321-0161, email Alan Reid, or deliver to the Athletic Office to ATTN: Athletic Trainers.

Sport Medicine Web Page

Athletics: Important Dates

August 2—Upper School Football Equipment Hand Out, North Gym 10:00am
August 6—First Day of Fall Season Practices for Upper School
August 17—Middle School Football Equipment Hand Out, North Gym 12:00pm
August 20 and 21—Middle School Football Practice 2:30-4:30pm
See the TVS Athletics Calendar and boxes below for more information.

Summer Reading ListS

School Supplies

Grades K-4

Supplies are included in tuition and provided to students at the beginning of school.

Grades 5-8

5th Grade

6th Grade

7th Grade

8th Grade

Grades 9-12

Students will need basic, general supplies. If anything special is needed in upper school, you will be informed when students receive their schedule in late August.