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STEPS/DATES FOR NEW STUDENTS

Things to do in the summer before August:

  1. If you have not received the ‘Welcome to TVS’ email from our Global Education Director, please contact him to receive important information [add GED’s email address]
  2. Complete the following forms and email them to the Global Education Director by the deadline specified on the forms:
    1. TVS Release and Indemnification, Medical Consent, and Emergency Contact Form;
    2. Student Expectations Agreement;
    3. Student Profile (required to find a host family); and
    4. All other TVS forms you have received (by mail or email)
  3. Complete the Renweb information online. Please list at least one parent’s phone number/email contact as well as the Host Family information.
  4. As soon as your Host Family has been arranged, contact them by email, phone, or other agreed upon method of communication (e.g., WeChat, WhatsApp, etc.) to get to know them better and to teach them a little more about you. It’s also a good idea to send them a picture of you and your family.
  5. Decide with your host family on which date you will arrive in Fort Worth to begin your stay with them. As a new student, you need to be at TVS for the New Student Orientation, so plan on arriving in Fort Worth 1-2 days before that. If your Host Family is unable to host you that early, contact the Global Education Director immediately.
  6. Complete summer readings and other assignments (see email from Upper School).
  7. Get a medical check up (you should have received an email from the TVS Nurse’s office about that).


IMPORTANT DATES: With your parents, please take a good look at the TVS Calendar (https://www.trinityvalleyschool.org/login -- you will need to log in) and make note of major holidays. Please be respectful of the Host Family’s vacation time (without your child), and communicate with them before you purchase plane tickets to agree on departure and arrival dates.

  • Start of School: New students are expected to attend the New Student Orientation. Plan on arriving in Fort Worth 1-2 days before that date (see School calendar). Bring your passport and visa to school to be photocopied by the Director of Global Education or Admissions Director before classes start.
  • Thanksgiving Break: 1 week; 3rd week of November; there are no classes but some sports may have practices/games. Make plans with your Host Family by early October if you wish to stay with them. Most F-1 Students stay in Fort Worth or travel with their families (e.g., for college visits).
  • Winter Break: 2-3 weeks; begins the day after the last Exam (see school calendar) and ends in early January. It is expected that F-1 Students will return to their home countries during this break. If you do not intend to, make plans by October with your Host Family and the Global Education Director.

Plan on leaving Fort Worth no more than 1-2 days after the last exam and returning to Fort Worth no more than 1-3 days before classes resume, unless you have agreed with your Host Family before purchasing plane tickets to depart later or arrive earlier.

  • Spring Break: 1 week; typically the second or third week in March (see school calendar). Make plans with your Host Family by early February if you wish to stay with them. Most F-1 Students stay in Fort Worth or travel with their families (e.g., for college visits).
  • May 1: Verify with the Admissions Director (Alice Pritchett) that she has all the important information and paperwork necessary to complete your I-20 form.
  • End of School:
    • Get your I-20 signed before you leave for summer vacation.
    • Plan on departing Fort Worth no more than 1-2 days after the last Final Exam, unless your Host Family agrees to host you longer. If you stay more than 5 days past the Final exam but fewer than 30 days, talk with your Host Family about paying a stipend (e.g., US$40 per day). If your Host Family agrees to continue hosting you for 30 or more days, it is expected that you will continue paying the full monthly stipend of US$1,500.

Please be respectful of your Host Family’s vacation time (without you), and communicate with them before you purchase plane tickets to agree on departure and arrival dates.

STEPS/DATES FOR RETURNING STUDENTS

Things to do in the summer before August:

  1. If you have not received the ‘Welcome Back to TVS’ email from our Global Education Director, please contact him to receive important information from him (Dr. Michael Roemer) [add email link]
  2. Complete the following forms and email them to the Global Education Director by the deadline specified on the forms:
    1. TVS Release and Indemnification, Medical Consent, and Emergency Contact Form;
    2. Student Expectations Agreement;
    3. Student Profile (required to find a host family); and
    4. All other TVS forms you have received (by mail or email)
  3. Complete the Renweb information online. Please list at least one parent’s phone number/email contact as well as the Host Family information.
  4. As soon as your Host Family has been arranged, contact them by email, phone, or other agreed upon method of communication (e.g., WeChat, WhatsApp, etc.) to get to know them better and to teach them a little more about you. It’s also a good idea to send them a picture of you and your family.
  5. Decide with your host family on which date you will arrive in Fort Worth to begin your stay with them. Plan on arriving in Fort Worth no more than 1-3 days before school starts, unless your Host Family agrees for you to arrive earlier before you reserve your plane tickets. If your Host Family is unable to host you that early, contact the Global Education Director immediately to find a short-term Host Family.
  6. Complete summer readings and other assignments (see email from Upper School).
  7. Get a medical check up (you should have received an email from the TVS Nurse’s office about that).


IMPORTANT DATES: With your parents, please take a good look at the TVS Calendar and make note of major holidays. Please be respectful of your Host Family’s vacation time (without you), and communicate with them before you purchase plane tickets to agree on departure and arrival dates.

  • Start of School: Plan on arriving in Fort Worth no more than 1-3 days before school starts, unless your Host Family agrees for you to arrive earlier before you reserve your plane tickets. If you need to arrive before your Host Family can host you, conrtact the Global Education Dir. to assist you in finding a short-term Host Family. Bring your passport and visa to school to be photocopied by the Director of Global Education or Admissions Director before classes start.
  • Thanksgiving Break: 1 week; 3rd week of November; there are no classes but some sports may have practices/games. Make plans with your Host Family by early October if you wish to stay with them. Most F-1 Students stay in Fort Worth or travel with their families (e.g., for college visits).
  • Winter Break: 2-3 weeks; begins the day after the last Exam (see school calendar) and ends in early January. It is expected that F-1 Students will return to their home countries during this break. If you do not intend to, make plans by October with your Host Family and the Global Education Director.


Plan on leaving Fort Worth no more than 1-2 days after the last exam and returning to Fort Worth no more than 1-3 days before classes resume, unless you have agreed with your Host Family before purchasing plane tickets to depart later or arrive earlier.

  • Spring Break: 1 week; typically the second or third week in March (see school calendar). Make plans with your Host Family by early February if you wish to stay with them. Most F-1 Students stay in Fort Worth or travel with their families (e.g., for college visits).
  • May 1: Verify with the Admissions Director (Alice Pritchett) that she has all the important information and paperwork necessary to complete your I-20 form.
  • End of School:
    • Get your I-20 signed before you leave for summer vacation.
    • Plan on departing Fort Worth no more than 1-2 days after the last Final Exam, unless your Host Family agrees to host you longer. If you stay more than 5 days past the Final exam but fewer than 30 days, talk with your Host Family about paying a stipend (e.g., US$40 per day). If your Host Family agrees to continue hosting you for 30 or more days, it is expected that you will continue paying the full monthly stipend of US$1,500.

Please be respectful of your Host Family’s vacation time (without you), and communicate with them before you purchase plane tickets to agree on departure and arrival dates.

HOW TO GET HELP

There is a team of faculty and staff at TVS who want to make sure that you have a wonderful learning experience and that you grow as a person from this cross-cultural experience. If you have questions or concerns, here are some people at TVS who you can contact.

TRINITY VALLEY SCHOOL: 1-817-321-0100

Academics

Your Advisor

Your teachers

Upper School Office (817-321-0100)

  • Mrs. Sunnae Hiler, Upper School Administrative Assistant
  • Dr. John O’Reilly, Assistant Head of Upper School
  • Mr. Manish Bhatt, Head of Upper School
Admissions

Mrs. Alice Pritchett, Director of Admissions and Financial Aid

College Counseling

You will be assigned to one advisor, Mrs. Zina Wormley or Mr. Mark Wells. Please communicate with your assigned advisor about college counseling advice and questions.

F-1 Status/Updates/I-20 Renewals

Mrs. Alice Pritchett, Director of Admissions and Financial Aid

Health

General: Mrs. Amy Coats, School Nurse

Mrs. Kimberly Bartell, School Nurse (Part-time)

Social/Psychological: Mrs. Kellie McLarty, Upper School Counselor

Sports-related: Mr. Alan Reid, Athletic Trainer

Ms. Carrie Morrison, Athletic Trainer

Host Family and Life in Fort Worth

Dr. Michael Roemer, Director of Global Education

Technology

helpdesk@trinityvalleyschool.org

Other Important Resources

U.S. State Department: List of Foreign Embassies

EXPECTED COSTS

In addition to annual Upper School tuition (which is subject to change each year), F-1 Students can expect to spend the following each year in attendance at TVS:

  • Host Family stipend: US$1,500 per month for 10 months
  • Laptop or tablet (required for school): approx. US$500-2,500 (does NOT need to be replaced annually)
  • Airfare to/from home country (1-3 trips): cost varies per destination
  • Other School fees (including required and optional activities): approx. US$300-500 per year
  • AP, SAT, ACT exams (vary per exam): US$50-100 per exam
  • Uniforms (used and/or new): approx. $100-400 as needed
  • Personal entertainment (varies per child): US$30-200 per month
  • Non-school clothes (varies per child): US$50-300 per month

We strongly encourage parents to set a budget with their children so that they do not overspend. Share this information with the Host Family so that they can support you and your child.

TIPS ON AVOIDING HOMESICKNESS AND CULTURE SHOCK

HOMESICKNESS: It is quite normal for international students to experience waves of homesickness. Temporary depressions or a tear in the eye following receipt of a message from home, or the failure to receive a call from home, is normal. It is not unusual for an international student to be delighted with the new family, yet experience strong longing for parents and family. Feelings of homesickness are more prevalent during holiday seasons. However, should homesickness persist, please talk with your Host Family and the Director of Global Education so that we can support you.

COMMUNICATION: Talk to your Host Family about your daily and weekly schedules and your academic, sleep, dietary, and personal needs. In the U.S., it’s important to share how you are feeling so your Host Family and the teachers and staff at TVS can support you.

SETTLING IN: You will most likely arrive tired, hungry, jet-lagged, and experiencing culture shock. Most students are generally too nervous and tense after arrival to consume large quantities of food, and don’t worry if it takes you several days to become accustomed to your Host Family’s style of cooking and eating hours. You should expect to have a period of settling in as you adjust.

PATIENCE: Be patient with your Host Family as they adjust to learn your style, and it’s OK to ask them to be patient with you.

ADJUSTMENT: Although the responsibility for adjusting falls heavily on the you, there are ways others can help. Remember, first of all, that the process of adjustment to a completely new situation is stressful and exhausting, sometimes leading to a condition of physiological and psychological exhaustion known as “culture fatigue.” To combat this, you should get extra sleep--or at least keep a regular sleep schedule of 6 or more hours of sleep a night) and retreat temporarily from prolonged or intense social involvement whenever you feel overwhelmed. In addition, we encourage you to ask questions whenever you do not understand the norms or “rules” governing a social situation. Remember that you TVS and your Host Family are here to support you—you are not alone!


Contact Dr. Roemer (Global Education Director) at anytime with questions, concerns, or to share some fun stories about your Host Family and friends at TVS.